NOTICE is hereby given that the AGM of the Society will be held on
WEDNESDAY 1st December 2021, at 7.30 p m.
NOTE: Because of the restrictions which may continue as a result of the Coronavirus, the Board has decided it is not sensible to hold the AGM in the usual format with attendance in person, and the best option is to set up an on-line meeting as required last year, using the Zoom system. The Chairman David Woods will act as host for the meeting. Members wishing to attend will need to register with Zoom on their computers/iPads. Please email the Secretary at This email address is being protected from spambots. You need JavaScript enabled to view it. if you wish to receive the Zoom information.
The agenda for this meeting and minutes of last year's AGM are available to download as PDF documents. Questions can be submitted in advance to the Secretary, or asked on-line at the meeting.
If you would prefer, you can appoint a proxy (see the Notes at the end of this Notice), who may be the Chair of the meeting, to cast your vote for you. To do this please follow the instructions in Note 2 attached.
The Annual General Meeting of Chester Music Society, a Company Limited by Guarantee (the Company), is called to:
receive the Accounts and Reports of the Officers
appoint duly notified nominees to the Board; Sue Taylor and Mick Clarke stand down this year under Rule 12 and are eligible for re- election. David Parks-Smith is retiring as Secretary at this AGM, and Sue Russell is nominated as Secretary.
A nomination is being sought for Publicity Secretary.
There is also a vacancy for another Board Member.
Copies of the Accounts will be available shortly before the meeting by e-mail, or by CLICKING HERE. Any Resolutions should be e-mailed to the Secretary by the proposer, and seconded in a separate e-mail by another member, at least 36 hours beforehand.
D G Parks-Smith (Hon. Secretary)
This email address is being protected from spambots. You need JavaScript enabled to view it.
01606 882007
If this notice has reached you by post, it would be helpful to send it by e-mail in future. Please e-mail your address to This email address is being protected from spambots. You need JavaScript enabled to view it.
PROXY NOTES:
1. A member of the Company entitled to attend and vote at the meeting convened by this notice is entitled to appoint a proxy to exercise any of his rights to attend, speak and vote at that meeting on his behalf. A proxy need not be a member of the Company.
2. A proxy may only be appointed using the procedures set out in these notes. To appoint a proxy, a member may complete, sign and date the proxy form. Click Here to download the proxy in PDF format and post it to D G Parks-Smith, 2 Greenfield Way, Cuddington, Northwich CW8 2YH or, preferably, e-mail it to This email address is being protected from spambots. You need JavaScript enabled to view it. to arrive not later than 7.30pm on 29 November 2021. If you are emailing, there is no need to sign the proxy form with a ‘wet ink’ signature, please just copy and paste the form into an e-mail or express your voting wishes in that e-mail. (Any power of attorney or any other authority under which the proxy form is signed or a duly certified copy of such power or authority must be enclosed with the proxy form.)
3. If you wish to appoint someone other than the chairman as your proxy, please insert your proxy’s name and address and strike out and initial the words “the chairman of the annual general meeting” on the form. Appointing a proxy will not preclude you from personally attending and voting at the meeting (in substitution for your proxy vote) if you subsequently decide to do so. If no name is entered on this form, the return of this form, duly signed or by e-mail without a wet ink signature, will authorise the chairman of the meeting to act as your proxy.
4. If you are appointing a proxy other than the Chairman of the meeting make sure you give them the Zoom meeting ID so that they can join the meeting.
5. To direct your proxy how to vote on the resolutions, please mark the appropriate box next to each resolution with an “X”. If no voting instruction is given, your proxy will vote or abstain from voting as he sees fit in his absolute discretion in relation to each resolution and any other matter which is put before the Meeting.